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The
Reunert Limited board of directors and
group management are firmly committed
to sound corporate governance and endorse
the principles of fairness, responsibility,
accountability and transparency as set
out in the King Report on Corporate Governance
in South Africa of March 2002 (King code).
Reunert strives to comply fully with the
recommendations of this report, including
the code of corporate practice and conduct,
and motivates its staff to conduct business
activities with integrity. The Reunert
board is satisfied that the group has
in all material respects complied with
the provisions and the spirit of the King
code. The group endeavours to incorporate
into its actions the best possible mutual
interests of all stakeholders, including
investors, employees, suppliers, customers
and the communities in which it operates. |
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| Composition of
the board |
The
Reunert board currently consists of 11
directors, seven of whom are non-executive,
independent directors as defined in the
King code. Board members duly consider
diversity and the appropriate balance
of executive, non-executive and independent
directors when making or recommending
appointments to the board. The directors
bring a wide range of experience, wisdom
and professional skills to the board.
The composition of the board with brief
resumés for each director appears
in the Board
of Directors. |
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| Declaration of
interests |
Several
non-executive, independent directors hold
directorships in other listed companies.
Full details of these directorships are
in the Board
of Directors.
When there appears to be a conflict of
interest, the director concerned will
recuse him/herself from discussion at
board or board committee meetings when
the relevant matter is tabled. |
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| Board charter |
| The Reunert board has
adopted a board charter. Its salient features
include: |
| • |
demarcation
of the roles, functions, responsibilities
and powers of the board; |
| • |
terms
of reference of the various board
committees; |
| • |
matters
reserved for decisions by the board;
and |
| • |
policies
and practices of the board on matters
such as corporate governance, board
meetings and documentation, disclosure
of conflicts of interest and trading
by directors in the securities of
the company. |
|
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| Roles and responsibilities |
The
roles of the chairman and the chief executive
are separate. The chairman is elected
by members of the board. The chairman
has no executive or management responsibilities
and also chairs shareholder meetings.
The chief executive is appointed by the
board on the recommendation of the nomination
committee. The duration of his appointment,
terms of appointment and compensation
are determined by the board on the recommendation
of the remuneration committee.
Non-executive directors are not appointed
under service contracts and their remuneration
is not tied to the group’s financial
performance. There is a clear division
of board responsibilities and no one individual
has unfettered powers of decision making.
Directors are jointly accountable for
decisions of the board. Directors have
a legal obligation to act in the best
interests of the company and the group,
to act with due care in discharging their
duties as directors, to declare and avoid
conflicts of interest with the company
and the group and to account to the company
for any advantages gained in discharging
their duties on behalf of the company.
The Reunert board of directors, among
other functions: |
| • |
retains full and
effective control of the group; |
| • |
monitors and evaluates
the implementation of strategies,
policies and management performance; |
| • |
sets criteria and
approves business plans; |
| • |
determines the
group’s purpose and values; |
| • |
ensures the group
complies with sound codes of business
practice; |
| • |
has unrestricted
right of access to all company information,
records, documents and property; |
| • |
ensures a process
exists to identify key business risk
areas and key performance indicators;
and |
| • |
guards the interests
of minorities through its independent,
non-executive directors. |
|
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The
board meets quarterly and at any additional
times that may be required. Members of
senior management can be invited to attend
board meetings to facilitate communication
between executive management and non-executive
board members. All directors attended
meetings held in 2005/6 except as indicated
below.
During the past financial year, the board
met five times on the following dates: |
| |
| Date |
Meeting |
Apologies
tendered |
| 25 October 2005 |
Special |
— |
| 14 November 2005 |
Board |
— |
| 6 February 2006 |
Board & AGM |
— |
| 15 May 2006 |
Board |
BP Connellan |
| 31 August 2006 |
Board |
— |
|
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| Appointment and
re-election of directors |
Directors
are subject to retirement by rotation
and re-election by shareholders at an
annual general meeting at least once every
three years under the company’s
articles of association. The board charter
is an integral part of the conditions
of appointment of all directors. Procedures
for appointments are formal and transparent
and a matter for the board as a whole.
Non-executive directors retire after reaching
the age of 70 at the next annual general
meeting. Executive directors retire from
the board at 63 years of age at the next
annual general meeting.
SD Jagoe, KJ Makwetla, GJ Oosthuizen and
MJ Shaw retire by rotation at the next
annual general meeting. The nomination
committee has recommended that they be
re-elected and they have offered themselves
for re-election at this meeting.
Details of remuneration, fees or other
benefits earned by directors in the past
year are given in note
29 to the annual financial statements. |
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| Board committees |
In
terms of the articles of association,
the board has the power to appoint board
committees and to delegate powers to these
committees. The board has four sub–committees:
the audit and risk committee, the remuneration
committee, the nomination committee and
the group executive and risk management
committee. Minutes are kept of all committee
meetings. These committees can, at their
own discretion, seek independent, outside
professional advice when necessary. All
committees have charters approved by the
Reunert board. The committees are directly
responsible to the board. |
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| Audit and risk
committee |
KS
Fuller (chairman), BP Connellan
, SD Jagoe, G Pretorius,
DJ Rawlinson
The audit and risk committee, chaired
by an independent non-executive director
and comprising a majority of independent
non-executive directors, meets at least
twice a year. The committee reviews the
group’s internal and external audit
reports and agrees on the scope of audits.
The committee operates in terms of its
charter and reviews audit, accounting
and financial reporting issues and ensures
an effective internal control environment
in the group. The committee reports bi-annually
to the board on the effectiveness of risk
controls and management within the group.
During the year, the following meetings
took place: |
| |
| Date |
Meeting |
Apologies
tendered |
| 10 November 2005 |
Regular |
— |
| 12 May 2006 |
Regular |
BP Connellan |
| 11 October 2006 |
Special |
— |
| 15 November 2006 |
Regular |
— |
|
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| Remuneration
committee |
| SD Jagoe (chairman),
MJ Shaw, JC van der Horst |
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This
committee comprises independent non-executive
directors only and meets at least twice
a year to make recommendations to the
board on the framework of executive remuneration.
These recommendations include granting
share options in terms of the Reunert
Share Option Scheme and performance-based
incentives. The chief executive attends
these meetings by invitation. In the past
year, the remuneration committee met on
6 February 2006 , 31 August 2006 and 15
November 2006 , all with full attendance. |
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| Executive
remuneration philosophy |
Reunert
follows a holistic approach to executive
remuneration. The total remuneration paid
to executives is made up of a fixed base
pay component (cash and benefit payments),
a short-term incentive (variable) component
and a long-term incentive scheme. Remuneration
is market related and benchmarked against
publicly available information.
In 2005 a decision was taken to increase
the proportion of remuneration at risk
relative to the guaranteed base pay component.
The base pay component increases were
capped at 6% for 2005 and 2006 while the
short-term incentive was increased from
a maximum of 100% of the cash package
in 2005 to a maximum of 140% of the base
pay component, with effect from the 2007
financial year.
The short-term incentive for executive
management is based on economic value-added
(EVA) principles. Growth targets to be
achieved on a compound basis were set
in 2000 and are still applicable. The
incentive is self funding, where a percentage
of returns in excess of the required growth
is available for distribution to management,
and is smoothed over a three-year period
to avoid opportunism. The short-term incentive
for executive directors is based on earnings
per share.
All executives have, in addition to their
financial targets, additional non-financial
objectives which form part of the short-term
incentive scheme. The scheme is structured
to find an appropriate balance between
financial and non-financial objectives
as well as performance and behavioural
criteria. These additional criteria, which
are individually set, are only considered
when the EVA or earnings targets are achieved.
Long-term incentives are provided through
a share option scheme. Eligible executives
are periodically, usually at two-year
intervals, granted options that become
exercisable in equal portions after three,
four and five years. Participation in
this scheme is limited and the overall
number of shares under option, historically,
has been less than 10% of Reunert’s
issued shares at any time.
Due to changes in tax legislation, it
is proposed to introduce a cash-based
share purchase scheme and a share-price-linked
incentive scheme during the 2007 financial
year, with a view to enabling more employees
to participate in long-term incentives,
to guard against excessive dilution and
to optimise tax planning. |
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| Nomination committee |
| MJ Shaw (chairman),
SD Jagoe, JC van der Horst |
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This
committee comprises independent non-executive
directors only and meets at least annually
to make recommendations to the board on
the composition of the board and to identify
and nominate candidates to fill any vacancies.
In addition, the committee is tasked to
advise the board on succession planning.
The committee met on 6 February 2006 ,
31 August 2006 and 20 November 2006 ,
all with full attendance. |
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| Group executive
and risk management committee |
| G Pretorius (chairman),
BP Gallagher, GJ Oosthuizen, DJ Rawlinson |
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The
group executive and risk management committee
comprises executive directors only and
is constituted to assist the chief executive
to manage the group. Executive directors
and senior executives meet regularly to
guide and control the overall direction
of the group and to identify potential
risk areas. The internal audit department
assists the board and management in monitoring
the risk management process. |
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| Company secretary |
The
board has access to the advice and services
of Reunert Management Services Limited
(RMS). RMS fulfils the role of company
secretary and administers the share option
scheme and all statutory requirements
of the company and the group. The board
believes the management of RMS has the
requisite attributes, experience and qualifications
to fulfil its company secretarial commitments
effectively. |
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| Sponsor |
The
company continues to use Rand Merchant
Bank (RMB) as its sponsor. RMB’s
services include advising the board on
the interpretation of, and compliance
with, the listing requirements of the
JSE Limited (JSE) and reviewing all notices
required in terms of its statutes and
JSE rules and regulations. |
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| External audit |
The
board has appointed Deloitte & Touche
to perform an independent and objective
audit on the group’s annual financial
statements. The financial statements are
prepared in terms of International Financial
Reporting Standards (IFRS). The interim
report to shareholders is not audited,
but is discussed with the auditors. The
board has considered the extent of non-audit
related services provided by the external
auditors and is satisfied that the independence
of the external auditors is not compromised.
|
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| Accounting and
internal controls |
Accounting
and internal controls focus on critical
risk areas. The controls are designed
to provide reasonable assurance that assets
are safeguarded from loss or unauthorised
use and that financial records may be
relied on for preparing the financial
statements and maintaining accountability
for assets and liabilities. The identification
of risks and the implementation and monitoring
of adequate systems of internal, financial
and operating controls to manage such
risks are delegated to senior executive
management. The board acknowledges its
responsibility for ensuring that management
implements and monitors the effectiveness
of systems of internal, financial and
operating controls. The board, via the
audit and risk committee, receives regular
reviews from management on the effectiveness
of established controls and procedures
to ensure the accuracy and integrity of
the accounting records and monitors the
wider group’s businesses, risks
and performance.
The board has not been informed by executive
management or internal audit of any issue
that would constitute a material breakdown
in the functioning of these controls during
the financial year under review.
The external auditors have again confirmed,
based on the scope of work performed,
that they are not aware of any matters
relating to Reunert’s control systems
that would constitute a material breakdown
that could result in significant losses,
contingencies or uncertainties that require
disclosure in the annual financial statements
or the external auditors’ report. |
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| Internal audit |
Comprehensive
internal controls have been instituted
to assist management and the directors
in fulfilling their responsibility for
preparing the annual financial statements,
safeguarding assets and providing answers
on transactions that are executed and
recorded in terms of company and group
policies and procedures.
Internal audit responds to these requirements
by performing periodic independent evaluations
of the adequacy and effectiveness of all
controls, financial reporting structures
and the integrity of all information systems
and records.
Internal audit reports bi-annually to
the audit and risk committee and has unrestricted
access to the chairman of the board. |
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| Non-financial
matters |
Reunert
is committed to upholding and maintaining
best international practices in the social,
ethical, safety, health and environmental
spheres of its business and acknowledges
the responsibility it bears as a corporate
citizen in society. The group sets the
highest level of ethical standards for
all its officers and employees in conducting
business and dealing with all stakeholders. |
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| Employment equity |
The
group supports employment equity and is
committed to providing equal opportunities
for all group employees. All business
units have employment equity programmes
that comply with legislative objectives
and requirements. Various skills development,
mentoring and training programmes exist
within the group. An in-depth review of
Reunert’s focus on people development
is available in Building
and Developing People. |
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| Environmental
issues |
Systems
and policies are in place to control or
influence issues that can have an impact
on the environment.
A report on environmental issues is printed
in Environmental
Issues. |
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| Communications
with stakeholders |
Reunert
is committed to ongoing and effective
communication with all stakeholders. It
subscribes to a policy of open, frank
and timely communication in line with
JSE guidelines and sound corporate governance
practice. During the year, management
reduced the number of one-on-one interactions,
electing rather to share information and
access through more participative, open
investor days and road shows.
Numerous channels are used to disseminate
information according to the preferences
of the intended target audiences. These
include ongoing dialogue with institutional
investors, analysts and the media, and
a corporate website ( http://www.reunert.com)
with up-to-date information on the company
and its subsidiaries. |
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| Dealing in the
company’s shares and closed periods |
Employees
are restricted from dealing either directly
or indirectly in the company’s shares
on the basis of privileged price-sensitive
information before it has been publicly
announced to the market.
Senior executives require permission from
the chief executive before shares are
purchased or sold. All directors require
permission from the chairman before dealing
in the company’s shares.
The group operates a closed period prior
to the publication of its interim and
preliminary results.
During these periods, the group’s
directors, officers and senior management
may not deal in the shares of the company,
nor may they discuss the group’s
financial prospects with any outside party.
Additional closed periods are enforced
as required by any corporate activity. |
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| Code of ethics |
|